Job Description

 
Administrative Assistant – Paramus, NJ

Coach USA, a bus transportation company in Paramus, NJ is looking for an energetic, detail oriented full time Administrative Assistant in their primary office to assist up to 3 senior level managers.  Come join the Coach USA family and start a new beginning.
 
Experience Level:            Minimum 3-5 years of experience                                                         providing administrative support to sr.                                                   level staff
Education Level:              High school diploma or equivalent
Annual Salary:                 Commensurate with experience
 
 
Job Summary:
This position will be dedicated to providing full-time support to two members of the Senior Leadership team.  This fast paced opportunity requires an individual who can manage multiple activities and work well under pressure.
 
Essential Functions/Responsibilities:

• Coordinate managerial appointments, meetings, events, interviews and manage calendars
• Coordinate travel arrangements both international and domestic flights, car service and hotels
• Prepare documents, correspondence
• Develop itineraries and agendas
• Develop reports as needed and communicate regularly with senior leadership
• Prepares expense reports
• Responds to mail where appropriate or distributes mail requiring attention to appropriate individuals
• Initiate and process fleet transfer and disposal request
• Manage and update contact lists
• Follow-up on purchasing and vendor issues

• Solid interpersonal skills including a friendly manner and well-groomed appearance
• Ability to work with all levels of internal management and staff, as well as outside clients and vendors
• Ability to multi-task and meet or exceed expectations
• Organizational and analytical skills
• Verbal and written communication skills
• A firm sense of individual responsibility and initiative
• An energetic and flexible demeanor
• Ability to handle confidential information
• Attention to detail and accuracy
• Proficient in Microsoft Office Suite – Excel, Word, PowerPoint, Outlook

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