Administrative Assistant - Paramus, NJ

Current Location:

Paramus, New Jersey

Job Type:

Permanent

Salary Desc:

Commensurate With Experience

Start Date:

10/24/2019

Date Posted:

10/24/2019

Sector:

Operations
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Job Description

 
Administrative Assistant – Paramus, NJ

Coach USA, a bus transportation company in Paramus, NJ is looking for an energetic, detail oriented full time Administrative Assistant in their primary office to assist up to 3 senior level managers.  Come join the Coach USA family and start a new beginning.
 
Experience Level:            Minimum 3-5 years of experience                                                         providing administrative support to sr.                                                   level staff
Education Level:              High school diploma or equivalent
Annual Salary:                 Commensurate with experience
 
 
Job Summary:
This position will be dedicated to providing full-time support to two members of the Senior Leadership team.  This fast paced opportunity requires an individual who can manage multiple activities and work well under pressure.
 
Essential Functions/Responsibilities:

  • Coordinate managerial appointments, meetings, events, interviews and manage calendars
  • Coordinate travel arrangements both international and domestic flights, car service and hotels
  • Prepare documents, correspondence
  • Develop itineraries and agendas
  • Develop reports as needed and communicate regularly with senior leadership
  • Prepares expense reports
  • Responds to mail where appropriate or distributes mail requiring attention to appropriate individuals
  • Initiate and process fleet transfer and disposal request
  • Manage and update contact lists
  • Follow-up on purchasing and vendor issues
 
Required Qualifications:
  • Solid interpersonal skills including a friendly manner and well-groomed appearance
  • Ability to work with all levels of internal management and staff, as well as outside clients and vendors
  • Ability to multi-task and meet or exceed expectations
  • Organizational and analytical skills
  • Verbal and written communication skills
  • A firm sense of individual responsibility and initiative
  • An energetic and flexible demeanor
  • Ability to handle confidential information
  • Attention to detail and accuracy
  • Proficient in Microsoft Office Suite – Excel, Word, PowerPoint, Outlook
 
Interested candidates can apply online at www.coachusa.jobs or send resume directly to michele.hartigan@coachusa.com
 
In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, veteran status, non-job related disability or any other protected group status.  
 

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In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, veteran status, non-job related disability or any other protected group status.


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